Services
Expert travel planning and support
Booking Flight Add-ons
We streamline the booking of prepaid baggage, seat assignments, meals, priority boarding, and flexible ticket options, ensuring a hassle-free and personalised travel experience for your clients.
Prepaid Baggage
We handle the booking of prepaid baggage allowances to make your clients’ travel experience smoother and to help them avoid unexpected costs. We’ll assist in selecting the appropriate baggage options based on your client’s needs and the airlines’ policies, ensuring a hassle-free check-in process. By pre-booking baggage, your clients can enjoy peace of mind knowing their luggage is taken care of, allowing them to enjoy their journey through Indonesia fully.
Prepaid Seat Assignments
We know how much seating preferences can impact your clients’ travel comfort. That’s why we handle the booking of prepaid seat assignments, allowing them to choose their preferred seats ahead of time. Whether it’s a window seat with stunning views or an aisle seat for extra legroom, we’ll help secure their preferred seating arrangement, adding a layer of comfort and personalization to their flight experience.
Prepaid Meals
We cater to your clients’ dietary preferences and ensure a satisfying in-flight dining experience tailored to their preferences. Whether they have specific dietary restrictions or want to indulge in a premium meal, we’ll handle the selection and pre-ordering process. This attention to detail ensures your clients can enjoy a satisfying and enjoyable meal during their flight, making their journey even more pleasant and comfortable.
Board Me First
We understand that a smooth and stress-free start to a journey can set the tone for the entire trip. That’s why we offer priority boarding services to ensure your clients are among the first to board their flights. By arranging this service in advance, we help your clients avoid the rush and secure overhead bin space for their carry-on luggage. This added convenience allows them to settle in comfortably and start their journey relaxed and calm.
Multi Flex
Travel plans can sometimes change, so we offer the Multi-Flex option for greater flexibility. This feature allows your clients to change their flight dates or times, providing peace of mind and the freedom to adapt their itinerary as needed. With Multi Flex, your clients can travel with confidence, knowing they have the option to adjust their plans without incurring hefty fees.
Prepaid Baggage
We handle the booking of prepaid baggage allowances to make your clients’ travel experience smoother and to help them avoid unexpected costs. We’ll assist in selecting the appropriate baggage options based on your client’s needs and the airlines’ policies, ensuring a hassle-free check-in process. By pre-booking baggage, your clients can enjoy peace of mind knowing their luggage is taken care of, allowing them to enjoy their journey through Indonesia fully.
Prepaid Seat Assignments
We know how much seating preferences can impact your clients’ travel comfort. That’s why we handle the booking of prepaid seat assignments, allowing them to choose their preferred seats ahead of time. Whether it’s a window seat with stunning views or an aisle seat for extra legroom, we’ll help secure their preferred seating arrangement, adding a layer of comfort and personalization to their flight experience.
Prepaid Meals
We cater to your clients’ dietary preferences and ensure a satisfying in-flight dining experience tailored to their preferences. Whether they have specific dietary restrictions or want to indulge in a premium meal, we’ll handle the selection and pre-ordering process. This attention to detail ensures your clients can enjoy a satisfying and enjoyable meal during their flight, making their journey even more pleasant and comfortable.
Board Me First
We understand that a smooth and stress-free start to a journey can set the tone for the entire trip. That’s why we offer priority boarding services to ensure your clients are among the first to board their flights. By arranging this service in advance, we help your clients avoid the rush and secure overhead bin space for their carry-on luggage. This added convenience allows them to settle in comfortably and start their journey relaxed and calm.
Multi Flex
Travel plans can sometimes change, so we offer the Multi-Flex option for greater flexibility. This feature allows your clients to change their flight dates or times, providing peace of mind and the freedom to adapt their itinerary as needed. With Multi Flex, your clients can travel with confidence, knowing they have the option to adjust their plans without incurring hefty fees.
- FAQ
Popular Questions
All of these following questions and answers need to be reviewed first before publishing them. We will discuss internally first, these here are just drafts for now.
What services do you provide?
We offer and advise on comprehensive travel solutions including flight bookings, accommodations, transfers, tours, and 24/7 support, ensuring seamless experiences for your clients in Indonesia.
Do you specialize in certain types of travel?
While we cater to various travel needs, we have extensive expertise in arranging trips to remote marine tourism destinations across Indonesia.
How do you handle unexpected disruptions or changes?
Our dedicated team proactively monitors flights and maintains direct communication with airlines and local staff, allowing us to quickly resolve any issues and minimize disruptions for your clients.
Can you assist with complex itineraries, large group bookings or special requests?
Absolutely! We specialize in tailoring itineraries to your clients’ specific preferences, including multi-destination trips and unique experiences, also for bigger groups.
How do you ensure the reliability of your local suppliers?
We have established strong relationships with trusted local suppliers, ensuring high-quality services and accommodations for your clients.
How can I get started with Vifa Holiday Indonesia?
Simply reach out to our team with your agency’s needs, and we’ll be happy to discuss a partnership and provide tailored solutions.
Do you have experience with liveaboards and dive resorts?
Yes, many of our business partners send their guests to liveaboards or dive resorts. We notify them directly of any relevant travel changes and keep them informed to ensure the smooth start of your guest’s itinerary
What if my clients need help in an emergency situation?
We provide 24/7 emergency support. Our English-speaking team assists with communication, advice, and solutions, ensuring your clients are supported and you are kept informed.
- FAQ For Bookings
Find Your Answers For Booking
This also needs to be reviewed first. For now we can use the draft version of accessible Indonesia;
How do I get started booking travel services for my clients?
To start booking travel services for your clients, simply send an email with your request to travel@vifaholidayindonesia.com. We’ll promptly provide a detailed quote. Once you confirm, we’ll initiate the booking process, ensuring a seamless experience for you and your clients.
How long does it take to receive a flight quote, and how long is it valid?
We usually respond within 24 hours with a detailed quote based on available seats. With passenger names, we can reserve your booking and block seats temporarily, adhering to airline regulations for advance reservations. However, reservations do have a time limit and prices might change afterwards. Where possible we recommend to confirm your reservation before expiration date.
How do you handle flight changes or cancellations?
In the event of a flight change or cancellation, we take immediate action to minimize disruptions for your clients. We promptly notify you, the affected guests, and any subsequent travel service providers. Our team works diligently to find alternative flight options and ensure a seamless transition, keeping your clients’ itineraries on track.
What forms of payment do you accept?
We offer flexible payment options to suit your needs. We have Indonesian bank accounts for IDR, EUR, and USD. Additionally, we can provide convenient payment links, allowing you to pay in your local currency directly to a domestic bank in your country.
Do I receive a booking confirmation?
Yes, we provide booking confirmation via email along with an invoice that serves as your official confirmation. One month before the travel date, we’ll send you vouchers for the booked services. Flight tickets are typically sent one month prior to departure, but we can accommodate requests for earlier delivery if needed.
Can I make changes to a booking after it's confirmed?
Yes, we understand that changes to travel plans can happen. We do our best to accommodate these changes, but please be aware that we must adhere to the cancellation and change policies of the airlines and other suppliers involved.
When do I have to pay?
The terms of payment will be clearly outlined on the invoice, which varies depending on the specific travel services you have booked with us. Usually, the balance payment is due two months prior departure date. However, if we need to issue tickets well in advance of the travel date, we may request a down payment to cover these prepaid services.
Do you provide credit?
Yes, we offer credit to agents with regular bookings. Generally, we require a balance payment two months before departure for all travel services. The specific payment and credit terms are determined on a case-by-case basis.
What is your refund policy?
Our refund policy aligns with that of our suppliers. However, in cases of airline cancellations or changes initiated by either the airline or the customer, we understand the urgency. To provide immediate relief, we credit the refundable amount directly back into your agent account, even before we receive the funds from the airline. You can immediately use this credit for further bookings.
What if my guests have a problem while travelling?
Should your clients encounter any issues during their travels, rest assured that we’re here to provide comprehensive support. We offer direct communication channels like WhatsApp, phone, and email for both you and your clients, ensuring swift assistance whenever needed. Additionally, we can provide on-the-ground support or accompany guests on tours if required. Our 24/7 emergency contact number guarantees immediate help in urgent situations. We prioritize seamless and enjoyable travel experiences for your clients, and our dedicated team is always ready to assist.
How do I get started booking travel services for my clients?
To start booking travel services for your clients, simply send an email with your request to travel@vifaholidayindonesia.com. We’ll promptly provide a detailed quote. Once you confirm, we’ll initiate the booking process, ensuring a seamless experience for you and your clients.
How long does it take to receive a flight quote, and how long is it valid?
We usually respond within 24 hours with a detailed quote based on available seats. With passenger names, we can reserve your booking and block seats temporarily, adhering to airline regulations for advance reservations. However, reservations do have a time limit and prices might change afterwards. Where possible we recommend to confirm your reservation before expiration date.
How do you handle flight changes or cancellations?
In the event of a flight change or cancellation, we take immediate action to minimize disruptions for your clients. We promptly notify you, the affected guests, and any subsequent travel service providers. Our team works diligently to find alternative flight options and ensure a seamless transition, keeping your clients’ itineraries on track.
What forms of payment do you accept?
We offer flexible payment options to suit your needs. We have Indonesian bank accounts for IDR, EUR, and USD. Additionally, we can provide convenient payment links, allowing you to pay in your local currency directly to a domestic bank in your country.
Do I receive a booking confirmation?
Yes, we provide booking confirmation via email along with an invoice that serves as your official confirmation. One month before the travel date, we’ll send you vouchers for the booked services. Flight tickets are typically sent one month prior to departure, but we can accommodate requests for earlier delivery if needed.
Can I make changes to a booking after it's confirmed?
Yes, we understand that changes to travel plans can happen. We do our best to accommodate these changes, but please be aware that we must adhere to the cancellation and change policies of the airlines and other suppliers involved.
When do I have to pay?
The terms of payment will be clearly outlined on the invoice, which varies depending on the specific travel services you have booked with us. Usually, the balance payment is due two months prior departure date. However, if we need to issue tickets well in advance of the travel date, we may request a down payment to cover these prepaid services.
Do you provide credit?
Yes, we offer credit to agents with regular bookings. Generally, we require a balance payment two months before departure for all travel services. The specific payment and credit terms are determined on a case-by-case basis.
What is your refund policy?
Our refund policy aligns with that of our suppliers. However, in cases of airline cancellations or changes initiated by either the airline or the customer, we understand the urgency. To provide immediate relief, we credit the refundable amount directly back into your agent account, even before we receive the funds from the airline. You can immediately use this credit for further bookings.
What if my guests have a problem while travelling?
Should your clients encounter any issues during their travels, rest assured that we’re here to provide comprehensive support. We offer direct communication channels like WhatsApp, phone, and email for both you and your clients, ensuring swift assistance whenever needed. Additionally, we can provide on-the-ground support or accompany guests on tours if required. Our 24/7 emergency contact number guarantees immediate help in urgent situations. We prioritize seamless and enjoyable travel experiences for your clients, and our dedicated team is always ready to assist.
When do I have to pay?
The terms of payment will be clearly outlined on the invoice, which varies depending on the specific travel services you have booked with us. Usually, the balance payment is due two months prior departure date. However, if we need to issue tickets well in advance of the travel date, we may request a down payment to cover these prepaid services.
Do you provide credit?
Yes, we offer credit to agents with regular bookings. Generally, we require a balance payment two months before departure for all travel services. The specific payment and credit terms are determined on a case-by-case basis.
What is your refund policy?
Our refund policy aligns with that of our suppliers. However, in cases of airline cancellations or changes initiated by either the airline or the customer, we understand the urgency. To provide immediate relief, we credit the refundable amount directly back into your agent account, even before we receive the funds from the airline. You can immediately use this credit for further bookings.
What if my guests have a problem while travelling?
Should your clients encounter any issues during their travels, rest assured that we’re here to provide comprehensive support. We offer direct communication channels like WhatsApp, phone, and email for both you and your clients, ensuring swift assistance whenever needed. Additionally, we can provide on-the-ground support or accompany guests on tours if required. Our 24/7 emergency contact number guarantees immediate help in urgent situations. We prioritize seamless and enjoyable travel experiences for your clients, and our dedicated team is always ready to assist.
Not sure where to go?
Let’s talk!
With 24/7 customer support, we’re here whenever you need us. Flesh out your first trip or take your journey to the next level. Our process wraps around your unique holiday needs.
