Services
Expert travel planning and support
- Services
Comprehensive travel management with constant flight monitoring and support.
Trip Planning and Booking
We meticulously tailor itineraries to your clients’ preferences, expertly handling flight and accommodation bookings to optimize their travel experience. Our comprehensive planning ensures seamless coordination of all travel components, setting the stage for a smooth and enjoyable journey.
Booking Flight Tickets
We specialize in securing the best flight options for your clients across Indonesia’s extensive network of domestic airlines. Our in-depth knowledge of routes, schedules, and airline-specific regulations ensures seamless and efficient bookings. We handle everything from quoting and issuing tickets to managing reservations and providing real-time updates on any changes. Our expertise saves you valuable time and resources, allowing you to focus on delivering exceptional travel experiences to your guests.
Booking Flight Add-ons
We streamline the booking of prepaid baggage, seat assignments, meals, priority boarding, and flexible ticket options, ensuring a hassle-free and personalised travel experience for your clients.
Airport Services
We offer personalised airport services, including meet and greet, fast track, luggage handling, group assistance, and airport escorts, ensuring your clients’ arrival, departure, and transit are smooth, efficient, and stress-free.
Hotel Bookings
We provide tailored room bookings, flexible early and late checkouts, and seamless airport-hotel transfers by car or boat, ensuring your clients enjoy a comfortable and stress-free stay in Indonesia.
Tours
We offer curated day tours and immersive multi-day tours across Indonesia, showcasing the country’s stunning landscapes, rich cultures, and hidden gems. With expert local guides, your clients can enjoy memorable experiences tailored to their interests, from cultural explorations to adventurous activities.
Transportation
Vifa Holiday offers many transportation options to suit your client’s needs. From private and luxury vehicles to group transport, we ensure reliable and comfortable travel experiences across Indonesia. Our commitment to punctuality and safety will give your clients the peace of mind they need to enjoy their journey fully.
Luggage Storage
Vifa Holiday provides convenient and secure luggage storage services, allowing your clients to explore without carrying their belongings. Whether short-term or extended storage is needed, we offer reliable solutions with easy access and peace of mind.
Other Services
We provide comprehensive travel insurance, car rentals, visa arrangements, equipment rentals, and restaurant bookings, ensuring your clients enjoy a secure, flexible, and enriching experience in Indonesia. From protecting travel investments to enhancing adventures with the right gear and dining options, our services cater to every need.
- FAQ
Popular Questions
All of these following questions and answers need to be reviewed first before publishing them. We will discuss internally first, these here are just drafts for now.
What services do you provide?
We offer and advise on comprehensive travel solutions including flight bookings, accommodations, transfers, tours, and 24/7 support, ensuring seamless experiences for your clients in Indonesia.
Do you specialize in certain types of travel?
While we cater to various travel needs, we have extensive expertise in arranging trips to remote marine tourism destinations across Indonesia.
How do you handle unexpected disruptions or changes?
Our dedicated team proactively monitors flights and maintains direct communication with airlines and local staff, allowing us to quickly resolve any issues and minimize disruptions for your clients.
Can you assist with complex itineraries, large group bookings or special requests?
Absolutely! We specialize in tailoring itineraries to your clients’ specific preferences, including multi-destination trips and unique experiences, also for bigger groups.
How do you ensure the reliability of your local suppliers?
We have established strong relationships with trusted local suppliers, ensuring high-quality services and accommodations for your clients.
How can I get started with Vifa Holiday Indonesia?
Simply reach out to our team with your agency’s needs, and we’ll be happy to discuss a partnership and provide tailored solutions.
Do you have experience with liveaboards and dive resorts?
Yes, many of our business partners send their guests to liveaboards or dive resorts. We notify them directly of any relevant travel changes and keep them informed to ensure the smooth start of your guest’s itinerary
What if my clients need help in an emergency situation?
We provide 24/7 emergency support. Our English-speaking team assists with communication, advice, and solutions, ensuring your clients are supported and you are kept informed.
- FAQ For Bookings
Find Your Answers For Booking
This also needs to be reviewed first. For now we can use the draft version of accessible Indonesia;
How do I get started booking travel services for my clients?
To start booking travel services for your clients, simply send an email with your request to travel@vifaholidayindonesia.com. We’ll promptly provide a detailed quote. Once you confirm, we’ll initiate the booking process, ensuring a seamless experience for you and your clients.
How long does it take to receive a flight quote, and how long is it valid?
We usually respond within 24 hours with a detailed quote based on available seats. With passenger names, we can reserve your booking and block seats temporarily, adhering to airline regulations for advance reservations. However, reservations do have a time limit and prices might change afterwards. Where possible we recommend to confirm your reservation before expiration date.
How do you handle flight changes or cancellations?
In the event of a flight change or cancellation, we take immediate action to minimize disruptions for your clients. We promptly notify you, the affected guests, and any subsequent travel service providers. Our team works diligently to find alternative flight options and ensure a seamless transition, keeping your clients’ itineraries on track.
What forms of payment do you accept?
We offer flexible payment options to suit your needs. We have Indonesian bank accounts for IDR, EUR, and USD. Additionally, we can provide convenient payment links, allowing you to pay in your local currency directly to a domestic bank in your country.
Do I receive a booking confirmation?
Yes, we provide booking confirmation via email along with an invoice that serves as your official confirmation. One month before the travel date, we’ll send you vouchers for the booked services. Flight tickets are typically sent one month prior to departure, but we can accommodate requests for earlier delivery if needed.
Can I make changes to a booking after it's confirmed?
Yes, we understand that changes to travel plans can happen. We do our best to accommodate these changes, but please be aware that we must adhere to the cancellation and change policies of the airlines and other suppliers involved.
When do I have to pay?
The terms of payment will be clearly outlined on the invoice, which varies depending on the specific travel services you have booked with us. Usually, the balance payment is due two months prior departure date. However, if we need to issue tickets well in advance of the travel date, we may request a down payment to cover these prepaid services.
Do you provide credit?
Yes, we offer credit to agents with regular bookings. Generally, we require a balance payment two months before departure for all travel services. The specific payment and credit terms are determined on a case-by-case basis.
What is your refund policy?
Our refund policy aligns with that of our suppliers. However, in cases of airline cancellations or changes initiated by either the airline or the customer, we understand the urgency. To provide immediate relief, we credit the refundable amount directly back into your agent account, even before we receive the funds from the airline. You can immediately use this credit for further bookings.
What if my guests have a problem while travelling?
Should your clients encounter any issues during their travels, rest assured that we’re here to provide comprehensive support. We offer direct communication channels like WhatsApp, phone, and email for both you and your clients, ensuring swift assistance whenever needed. Additionally, we can provide on-the-ground support or accompany guests on tours if required. Our 24/7 emergency contact number guarantees immediate help in urgent situations. We prioritize seamless and enjoyable travel experiences for your clients, and our dedicated team is always ready to assist.
How do I get started booking travel services for my clients?
To start booking travel services for your clients, simply send an email with your request to travel@vifaholidayindonesia.com. We’ll promptly provide a detailed quote. Once you confirm, we’ll initiate the booking process, ensuring a seamless experience for you and your clients.
How long does it take to receive a flight quote, and how long is it valid?
We usually respond within 24 hours with a detailed quote based on available seats. With passenger names, we can reserve your booking and block seats temporarily, adhering to airline regulations for advance reservations. However, reservations do have a time limit and prices might change afterwards. Where possible we recommend to confirm your reservation before expiration date.
How do you handle flight changes or cancellations?
In the event of a flight change or cancellation, we take immediate action to minimize disruptions for your clients. We promptly notify you, the affected guests, and any subsequent travel service providers. Our team works diligently to find alternative flight options and ensure a seamless transition, keeping your clients’ itineraries on track.
What forms of payment do you accept?
We offer flexible payment options to suit your needs. We have Indonesian bank accounts for IDR, EUR, and USD. Additionally, we can provide convenient payment links, allowing you to pay in your local currency directly to a domestic bank in your country.
Do I receive a booking confirmation?
Yes, we provide booking confirmation via email along with an invoice that serves as your official confirmation. One month before the travel date, we’ll send you vouchers for the booked services. Flight tickets are typically sent one month prior to departure, but we can accommodate requests for earlier delivery if needed.
Can I make changes to a booking after it's confirmed?
Yes, we understand that changes to travel plans can happen. We do our best to accommodate these changes, but please be aware that we must adhere to the cancellation and change policies of the airlines and other suppliers involved.
When do I have to pay?
The terms of payment will be clearly outlined on the invoice, which varies depending on the specific travel services you have booked with us. Usually, the balance payment is due two months prior departure date. However, if we need to issue tickets well in advance of the travel date, we may request a down payment to cover these prepaid services.
Do you provide credit?
Yes, we offer credit to agents with regular bookings. Generally, we require a balance payment two months before departure for all travel services. The specific payment and credit terms are determined on a case-by-case basis.
What is your refund policy?
Our refund policy aligns with that of our suppliers. However, in cases of airline cancellations or changes initiated by either the airline or the customer, we understand the urgency. To provide immediate relief, we credit the refundable amount directly back into your agent account, even before we receive the funds from the airline. You can immediately use this credit for further bookings.
What if my guests have a problem while travelling?
Should your clients encounter any issues during their travels, rest assured that we’re here to provide comprehensive support. We offer direct communication channels like WhatsApp, phone, and email for both you and your clients, ensuring swift assistance whenever needed. Additionally, we can provide on-the-ground support or accompany guests on tours if required. Our 24/7 emergency contact number guarantees immediate help in urgent situations. We prioritize seamless and enjoyable travel experiences for your clients, and our dedicated team is always ready to assist.
When do I have to pay?
The terms of payment will be clearly outlined on the invoice, which varies depending on the specific travel services you have booked with us. Usually, the balance payment is due two months prior departure date. However, if we need to issue tickets well in advance of the travel date, we may request a down payment to cover these prepaid services.
Do you provide credit?
Yes, we offer credit to agents with regular bookings. Generally, we require a balance payment two months before departure for all travel services. The specific payment and credit terms are determined on a case-by-case basis.
What is your refund policy?
Our refund policy aligns with that of our suppliers. However, in cases of airline cancellations or changes initiated by either the airline or the customer, we understand the urgency. To provide immediate relief, we credit the refundable amount directly back into your agent account, even before we receive the funds from the airline. You can immediately use this credit for further bookings.
What if my guests have a problem while travelling?
Should your clients encounter any issues during their travels, rest assured that we’re here to provide comprehensive support. We offer direct communication channels like WhatsApp, phone, and email for both you and your clients, ensuring swift assistance whenever needed. Additionally, we can provide on-the-ground support or accompany guests on tours if required. Our 24/7 emergency contact number guarantees immediate help in urgent situations. We prioritize seamless and enjoyable travel experiences for your clients, and our dedicated team is always ready to assist.
Not sure where to go?
Let’s talk!
With 24/7 customer support, we’re here whenever you need us. Flesh out your first trip or take your journey to the next level. Our process wraps around your unique holiday needs.
